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How to Share Documents on Google Drive

A great thing about Google Drive is the easy collaboration tools as well as the ability to easily share documents with other users. You can share documents without worrying about attachments. It’s all saved on the web.

You have two options for sharing documents. You can share from the dashboard or main Google Drive screen, or you can share while working on a document.

If sharing from the home screen, right-click on the document and select “Share…”

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If sharing from within a document regardless of if you are using Google Docs, Google Sheets, or Google Slides, select the “Share” button in the upper right-hand corner.

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This will open the share dialog box. You can enter email addresses here. This is the easiest way to do it. Please note that it is preferable that the people you are sharing this with have a Google account associated with the email address. Otherwise, anyone with access to that link may be able to view the file.

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If you want more advanced options, click “Advanced” at the bottom of the box. This gives you the option of sharing directly through Gmail and social media. You can also change additional settings at the bottom of the box.

If you click “Change…” under “Who has access,” it will open link sharing options. You can choose to share the document with specific people by entering email addresses as explained above. You can also allow access for anyone with a link. If you wish for your document to be open to web search and accessible to absolutely anyone, then you can select the option to make the document public.
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If you use Google Apps for Education or Google Business, there will also be a setting to allow your document to be accessible to anyone at your domain’s link. For example, if I had Google Apps for Education or Google Business attached to The Rabbit Pad, there would be an option to make the document accessible by anyone with an email address @therabbitpad.com.

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